Letter of resignation (Sample and Template)




Dear [Manager’s Name],

It is with mixed emotions that I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I want to express my sincere gratitude for the opportunities I have been given during my time at [Company Name]. I have learned a great deal and have developed both personally and professionally. However, after much consideration, I have decided to pursue a new career opportunity that will allow me to further grow

my skills and experience. Please know that I am committed to ensuring a smooth transition process for my team and the company. I am willing to assist with training my replacement, completing any outstanding tasks, and providing any necessary handover documents.

Thank you again for the support and guidance provided during my tenure at [Company Name]. I will always cherish the memories and the relationships built during my time here.


[Your Name]


Writing a Letter of Resignation: A Guide for Employees

Letter of Resignation

Are you considering resigning from your current job?

Whether it's because you've found a better opportunity or you're unhappy with your current position, writing a letter of resignation is a necessary step in the process. Here's a guide to help you write an effective letter of resignation.

Understanding the Purpose of a Letter of Resignation

Before you start writing your letter of resignation, it's important to understand why you need one in the first place. A letter of resignation is a formal document that informs your employer that you're leaving your current job. It should include important details such as your last day of

work, the reason for leaving, and a thank-you note.

Preparing to Write Your Letter of Resignation

Writing a letter of resignation can be stressful, but it doesn't have to be. Here are some tips to help you prepare:

Review Your Employment Contract

Before you start writing your letter of resignation, review your employment contract to ensure that you're following the proper procedures. Your contract may require you to give a certain amount of notice or follow specific steps when resigning.

Plan Your Exit Strategy

If you're leaving your job for another opportunity, make sure you've planned your exit strategy. Be prepared to answer questions from your employer about your future plans and offer your help during the transition period.

Draft Your Letter of Resignation

Start by drafting a rough outline of your letter of resignation. Make sure to include all of the necessary details such as your last day of work and a thank-you note. Keep your letter professional and avoid being negative about your current employer or job.

Writing Your Letter of Resignation

Now that you're prepared to write your letter of resignation, it's time to start drafting the final version. Here are some tips to help you write an effective letter:

Use a Professional Tone

Your letter of resignation should be written in a professional tone. Avoid using slang or casual language and keep your tone respectful.

Include Important Details

Make sure to include important details in your letter of resignation such as your last day of work and the reason for leaving. If you're leaving for another job, you can mention this in your letter.

Express Gratitude

Expressing gratitude in your letter of resignation is important. Thank your employer for the opportunities you've had while working for the company and express your appreciation for any mentors or colleagues who have helped you along the way.

Keep it Concise

Your letter of resignation should be concise and to the point. Avoid including unnecessary details and keep your letter focused on the main points.

Proofread Your Letter

Before sending your letter of resignation, make sure to proofread it carefully. Check for any spelling or grammar errors and ensure that your letter is professional and error-free.


Writing a letter of resignation can be a challenging task, but with the right preparation and approach, you can write an effective letter that helps you leave your job on a positive note. Remember to be professional, express gratitude, and keep your letter concise and to the point.




1.   How much notice should I give when resigning from my job?

The answer:  It's important to review your employment contract to see how much notice you're required to give. Typically, two weeks' notice is considered standard.

2.   Can I resign via email?

The answer:   While it's always best to resign in person, resigning via email is becoming more common. However, make sure to follow proper etiquette and ensure that your email is professional and respectful.

3.    Do I need to provide a reason for leaving in my letter of resignation

The answer:  While it's not necessary to provide a reason for leaving, it can be helpful for your employer to understand why you're resign.


4.   Should I mention any issues or problems with the company in my letter of resignation?

The answer:  No, it's important to keep your letter of resignation positive and professional. Avoid mentioning any negative issues or problems with the company in your letter.


5.   Should I offer to help during the transition period?

     The answer:  Yes, offering to help during the transition period can leave a positive                    impression with your employer and colleagues. Make sure to discuss your availability and          what type of help you can offer.


In conclusion, writing a letter of resignation is an important step when leaving a job. Make sure to review your employment contract, plan your exit strategy, and draft a professional letter that includes important details and expresses gratitude. By following these tips, you can leave your job on a positive note and maintain professional relationships with your employer and colleagues.